Location: Death Process
After a death notification has been received and acknowledged, a Death Calculation is performed and saved as 'Pending'. Then an option letter is generated and sent to the member. Upon receipt of the returned option form, Final Processing is performed to set Payment, Tax, and Deduction Instructions and change the Status to 'Process'. Lastly, the Disbursements/Payroll batch is run to disburse the benefit.
Use the following steps as a guide to run the Death process for a DB plan member.
From the Death process, ensure that the correct plan is selected and then click to select the Receive Notification event. The system displays the document upload wizard. For more information, see How to Upload a Member Document.
From the Death process, ensure that the correct plan is selected and then click to select the Verify Beneficiary Information event. The system displays the beneficiaries browser.
From the Death process, ensure that the correct plan is selected and then click to select the View Beneficiary Designation event. The system displays the designation information. Edit this information as required.
Ensure that the correct plan is selected and from the Death process, click to select the Death Calculation event. The system displays the Calculation wizard with the Calculation Type 'Death' selected.
If necessary, use the Calendar to change the defaults for Date of Death and Payment Date and then click Next to continue. The system displays a field to specify who died.
From the drop-down list, enter the name of the deceased and click Next to display a Summary.
If the Summary is correct, click Next. The system displays the Calculation Results worksheet.
The system displays the Calculation Results screen for the selected member. Calculation tabs include Options, General, Service, Earnings, Pension, Summary, and Factors. In addition, you can access system table data by selecting the table you want from the Data folder.
To save the calculation, scroll down and click Finish. The system saves the calculation as Pending and displays the Calculation History browser from which you can open and review the calculation.
The following supporting views are associated with a Death Calculation:
Ensure that the correct plan is selected and from the Death process, click to select the Death Option Letter event. This event triggers an option letter to be sent to the beneficiary.
Upon the return of the options letter, click to select the Election of Benefits event. The system displays the document upload wizard. For more information, see How to Upload a Member Document.
From the Death process, ensure that the correct plan is selected and then click to select the Final Processing event. The Benefit Disbursement Wizard launches and displays the Select Benefit Option screen. Using the option buttons provided, select the payout option chosen by the member. In this case, a pension option is selected.
Click Next to display a disbursement Summary of payment instructions from which you can modify the default values for the Disbursement Fee, Tax Instructions, Deduction Instructions, and Payment Instructions.
Click the first Modify button to modify the Payout Instructions. Leave the default Disbursement Fee, and click Next to return to the Summary screen.
Click the Modify button beside the Tax Instructions to open the Modify Pension Tax Instructions screen. Set the Tax Type, Exemption Amount, and Tax Calculation Method. If necessary, enter a Flat Amount. Don't forget to set the Tax Marital Status and Tax Form.
Click Next to return to the Summary screen.
Click the next Modify button to open the Modify Payment Instructions screen. Ensure that the Payment Method remains at the default value, Cheque.
Click the next Modify button to open the Modify Deduction Instructions screen. Set the Effective Date, Deduction Account, Amount and When to Apply parameters..
Click Next to return to the Summary screen.
If the Summary screen requires no further modifications, click Finish. The system processes the Payout Request and displays the calculation History. Notice that the Status has changed from 'Pending' to 'Process'. In this case, the beneficiary's plan status is Deferred Survivor.
Click to select the View Pension Information event. The system displays the member's Disbursements double browser, showing the disbursement information generated by the Final Processing event.
The following procedure provides the steps required to process a cash payout. (See Step 11 of previous procedure).
For information on how to disburse the benefit, see How to Run a DB Disbursements/Payroll Batch Online.
Build 1136
